PRIVACY POLICY
Your Privacy
Privacy Policy
Effective Date: December 2025
Last Reviewed: December 2025
About Us
In this Privacy Policy, “we,” “us,” or “our” refers to Lausanne Committee for World Evangelization in Canada, operating as Lausanne Movement Canada (LMC), a registered Canadian charity (BN 119009736RR0001).
Our principal activities are carried out in Canada, in collaboration with the global Lausanne Movement.
Contact
Email: info@lausannecanada.com
Website: https://www.lausannecanada.com
Purpose of This Privacy Policy
Your privacy matters to us. This Privacy Policy explains how we collect, use, store, and share personal information through our websites, events, communications, and related activities (collectively, the “Services”). It also explains your rights and choices regarding your personal information.
We aim to handle personal information with care, clarity, and accountability, consistent with Canadian privacy law and recognized privacy principles.
What Personal Information We Collect
We collect personal information that you choose to provide directly to us, including:
Contact Information
Name, email address, mailing address, phone number, and communication preferences.
Engagement and Participation Information
Information related to your participation in events, gatherings, networks, learning cohorts, surveys, or other Lausanne-related activities.
Donation and Transaction Information
Records of donations, event registration fees, or other transactions with LMC. Online donations are processed securely through CanadaHelps, a third-party charitable giving platform. Lausanne Movement Canada does not store credit card or banking information. Use and storage of financial information are governed by CanadaHelps’ applicable privacy and security policies. Payment details are processed and stored by third-party payment processors, not by LMC.
Identity and Affiliation Information
Organizational affiliation, role or title, vocational sector, and demographic information you voluntarily provide.
Travel and Accommodation Information
When relevant to events, this may include passport details, dietary needs, or accessibility requirements.
Website and Technical Information
Limited data collected through cookies or similar technologies, such as IP address, browser type, and site usage patterns. Our website is hosted and managed through Squarespace, which may collect technical information on our behalf to support website functionality, security, and analytics, in accordance with their privacy practices.
How We Collect Information
We collect personal information through:
Direct interactions, such as event registration, donations, email sign-ups, or inquiries
Participation in Lausanne gatherings, networks, or programs
Website use through cookies or similar technologies
Communications with staff or representatives of LMC
How We Use Personal Information
We use personal information for purposes consistent with our charitable mission, including:
Communicating with you about Lausanne initiatives, events, resources, and opportunities
Processing donations, registrations, and related transactions
Managing participation in gatherings, cohorts, and collaborative initiatives
Responding to inquiries and providing requested information
Improving our services, communications, and digital platforms
Meeting legal, regulatory, and charitable reporting obligations
We do not sell, rent, or trade personal information.
How We Use Personal Information and Our Legal Basis
We use personal information only where there is a clear and appropriate purpose, and only to the extent necessary to carry out our charitable mission and legal responsibilities.
Contact and Relationship Management
Information involved: identity information, contact details, communication preferences, demographic information.
Purpose and basis: to communicate effectively, respond to inquiries, and manage our relationship with you. Processing is based on our legitimate interests as a registered charity and, where applicable, your consent.
Processing Donations and Registrations
Information involved: identity information, contact details, donation or registration records.
Purpose and basis: to complete donations, event registrations, issue receipts, and provide confirmations. Processing is necessary to fulfill contractual and legal obligations, including charitable and tax reporting requirements.
Legal and Regulatory Reporting
Information involved: identity information, contact details, donation history, financial records, and volunteer or employment-related information where applicable.
Purpose and basis: to comply with legal, regulatory, and charitable reporting obligations. Processing is based on legal requirements.
Responding to Requests and Inquiries
Information involved: identity information, contact details, communication records.
Purpose and basis: to respond to questions, requests, or support inquiries. Processing is based on legitimate interests and, where applicable, legal obligations.
Responding to Complaints or Concerns
Information involved: identity information, contact details, communication records.
Purpose and basis: to investigate and respond appropriately to concerns or complaints. Processing is based on legal obligations and accountability requirements.
Feedback and Service Improvement
Information involved: identity information, contact details, preferences, participation history.
Purpose and basis: to invite voluntary feedback related to events, resources, or activities in order to improve our services. Processing is based on legitimate interests aligned with our charitable mission.
Legal Basis for Processing
Lausanne Movement Canada processes personal information in accordance with Canadian privacy law and applicable international standards. Depending on the context, processing is carried out based on your consent, our legitimate interests as a registered charity pursuing our mission, contractual necessity (such as registering for events or processing donations), and legal or regulatory obligations, including charitable, financial, and reporting requirements. We process personal information only where there is a clear and appropriate purpose and only to the extent necessary to fulfill that purpose.
How We Share Personal Information
We may share personal information only as necessary and appropriate, including with:
Authorized Lausanne staff, volunteers, and leaders who require access for mission-related purposes
Trusted third-party service providers who support operations such as payment processing, email communications, event management, or cloud services
Public or regulatory authorities when required by law
All third-party service providers are required to handle personal information in a manner consistent with applicable privacy standards.
International Data Transfers
As part of the global Lausanne Movement, your personal information may be processed or accessed outside Canada, including in countries with different data protection laws. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.
Communications and Canadian Anti-Spam Legislation (CASL)
Lausanne Movement Canada is a registered Canadian charity. Under Canada’s Anti-Spam Legislation (CASL), certain exemptions apply to registered charities when sending messages that relate directly to our charitable purpose, including fundraising, events, prayer initiatives, and mission-related communications.
We may contact you if you have:
Donated to Lausanne Movement Canada
Registered for an event, gathering, or program
Subscribed to receive updates or resources
Otherwise engaged with our charitable activities
You may opt out of non-essential electronic communications at any time by using the unsubscribe link included in our emails or by contacting us directly. Even if you opt out of promotional messages, we may still send messages that are administrative, transactional, or directly related to our charitable relationship with you, as permitted by law.
Retention of Personal Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting requirements.
Your Rights
Depending on your location, you may have the right to:
Access the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your personal information, subject to legal limitations
Restrict or object to certain processing activities
Withdraw consent where processing is based on consent
Request a copy of your information in a portable format
To exercise these rights, please contact us at info@lausannecanada.com. We may need to verify your identity before fulfilling a request.
Cookies and Similar Technologies
Our website uses cookies to support basic functionality and to understand site usage. You may adjust your browser settings to disable cookies; however, some features of the site may not function properly as a result.
Data Security
We use reasonable physical, technical, and organizational safeguards to protect personal information against unauthorized access, disclosure, alteration, or loss. These include encrypted connections (SSL) and restricted access to sensitive data.
Despite these measures, no system can be guaranteed to be completely secure.
Data Breach Response
In the event of a data breach involving personal information, we will respond promptly and provide notice as required by applicable law.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website with a revised effective date. We encourage you to review this policy periodically.
Contact Us
If you have questions, concerns, or complaints regarding this Privacy Policy or our handling of personal information, please contact:
Lausanne Movement Canada
Email: info@lausannecanada.com
Website: https://www.lausannecanada.com